Learn thebasics.

Create your workspace

Sign up with your name, email, and a name for your organization. This creates your workspace and makes you the project manager with full control over settings, invites, and team management.

Once you're in, invite your team. You can send email invites from Settings > Team, or generate a shareable invite link with a custom expiry (1 day, 7 days, 30 days, or no expiry). Anyone with the link can sign up and join your workspace instantly.

Set up projects

Projects are where your work lives. Create one from the sidebar and give it a name, an emoji icon, and a color. Each project gets its own task list, members, and optional calendar.

Organize your sidebar by grouping projects into sections. Right-click any section header to rename it, add new sections, or reorder them. You can drag projects between sections to keep your workspace tidy as it grows.

Projects can also have an avatar image, a website link, and media links attached in the project header. When a project is no longer active, archive it to keep your sidebar clean without losing any data.

Add and manage tasks

Add tasks with the inline input at the top of any project. Just type a title and press enter. You can also add personal tasks from the dashboard, which live in a private space separate from team work.

While typing a task title, shortcuts appear as suggestions. Type a few characters to trigger them:

Every task can have notes, a due date, priority status, and multiple assignees. Reorder tasks by dragging the grip handle, or move them between project sections using the context menu.

Use Focus Mode

Focus Mode is Taklet's answer to priority lists that grow until they mean nothing. When you mark a task as focus, it stays in focus until midnight in your local timezone, then it automatically drops off.

This means every morning, your team actively chooses what matters today. There's no "high priority" label sitting around for two weeks. If it's still important tomorrow, add it to focus again. It's a daily commitment, not a permanent flag.

Add a task to focus from the task detail panel (target icon), the right-click context menu, or by typing "focus" while creating a task. Your personal focus tasks appear on the dashboard under My Focus. Team focus tasks appear in the Team Focus view, which shows every focused task across all team projects so the whole team can see what everyone is committed to today.

Collaborate with your team

Open any task to see its detail panel. From here you can add notes, set a due date, assign team members, and mark it as high priority.

Comments live at the bottom of each task. Threaded replies keep conversations organized. Type @ followed by a name to mention someone, and they'll receive a notification.

Status updates track where a task is in its lifecycle: todo, in progress, review, or done. Add an optional message with each update, and the team can react with emoji. The Status Updates view in the sidebar highlights tasks with new updates you haven't read yet.

Notifications keep you in the loop for comments, assignments, status updates, and project membership changes. Customize which types you receive in Settings > Notifications.

Plan with calendars

Taklet has two levels of calendars. Each project can have its own calendar for milestones and deadlines specific to that work, and the team calendar aggregates everything into a single org-wide view.

To enable a project calendar, click the calendar icon in the project header. A Calendar tab appears next to Tasks. Create events with a title, date range, and optional time. Events can be set as all-day or time-specific, and recurring events support daily, weekly, biweekly, monthly, and yearly patterns with an optional end date.

Tasks with due dates automatically appear on their project calendar and on the team calendar. This means you don't need to manage events separately; just set a due date on a task and it shows up in the right place.

Invite external organizations

Working with a freelancer, agency, or partner team? You can invite people from outside your organization to collaborate on specific projects without giving them access to everything.

Go to Settings > Team > External Members and enter their email. When they accept the invite, they create their own organization and become its project manager. They maintain a link to your workspace but only see the projects you explicitly add them to and the tasks you assign to them.

External members appear in your assignee dropdowns with an "External" badge so you always know who's inside and outside your org. They can comment, receive assignments, and participate in status updates on the work they have access to.

When the engagement ends, remove their access from Settings and they lose visibility into your projects immediately.

Search and navigation

Press ⌘K from anywhere to open search. Type a few characters and matching tasks appear instantly across all your projects. Select a result to jump straight to that task in its project.

The sidebar gives you quick access to filtered views of your work: Team Focus, All Tasks, Important (high priority), Assigned to Me, Status Updates, Activity Feed, and Notifications. Each view filters across all team projects, so you never need to dig through individual projects to find what you're looking for.

On mobile, a bottom navigation bar gives you quick access to Home, Focus, Projects, Assigned tasks, and a More menu that opens the full sidebar with all views.